Administrative Assistant Required in Karachi Pakistan USAID Mission in Pakistan

Job Title: Administrative Assistant (USAID)

Announcment No: 09-248

Starting Date: August 21, 2009

Closing Date: September 4, 2009

Location: Karachi
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Detail

GRADE: FSN-7 (Rs. 550,663 p.a. to Rs. 994,937 p.a.)
BRIEF DESCRIPTION OF DUTIES:
The Administrative Assistant works for USAID/Pakistan, Karachi Field Office and supports the work of the entire Field Office and its personnel in a wide range of substantive support activities. In the absence of other administrative personnel, the Assistant may work in any section in the Field Office. Specific duties include but are not limited to: receive, screen and direct phone calls and visitors; arrange appointments, meetings and conferences as instructed; coordinate in-country travel requests for Karachi Field Office staff, and for outside visitors; review incoming correspondence to the Section and refer them to appropriate staff members; prepare requests for supplies, repairs, etc., establish, maintain and organize hard and electronic copies of subject files and records; perform other duties as assigned or required. In addition to administrative duties, the work may include a variety of research, reporting, contact, monitoring, and analytical duties.
QUALIFICATION REQUIRED:
EDUCATION: Completion of High School and at least two years of college or university study is required, with some of the study related to business management subjects. Completion of an undergraduate degree in social science, administration, business studies is highly desirable.
EXPERIENCE: From two to four years of progressively responsible experience in office management or office assistance or related work, work with an international or donor organization, private or host-government entity is required. Experience should have included a variety of information collection and analysis in an office environment.
LANGUAGE: Level IV (fluent) English and Urdu language proficiency, speaking and writing, as well as a fluency in spoken Sindi, is required
KNOWLEDGE: Must have an excellent understanding of general administrative practices, management, filing systems and modes of correspondence. Must have competency in Microsoft Office Suite and associated functionality of calendar scheduling.
ABILITIES&SKILLS: Must be tactful, possess good judgment, be able to work independently, and be able to maintain positive working relationships with superiors, Specialists, and other Karachi Field Office employees and contractors. Must be proficient in word processing programs, and with other office software.