Administrative Assistant Job Required Canadian Western Bank Group

Position Description

Position:	Administrative Assistant
Location:	Marketing & Product Development and Canadian Direct Financial, Corporate Office
Province:	AB
City:	Edmonton
Classification:	Level 5
Experience/ Education/ Aptitude	Ability to work independently with minimal supervision. Strong organizational skills and attention to detail. Excellent interpersonal and communication skills (both written and oral). Creativity and resourcefulness. Strong time management skills. Training/experience in Word, Excel, Power Point, Email, and Corel Draw.
Responsibilities	Administrative Assistant to VP, Marketing & Product Development Secretary for the Operations Committee, chaired by the VP, Marketing & Product Development, including recording and distribution of meeting minutes. Maintain the "CWB Concerns" complaint voicemail and email communication channels, and updating the VP, Marketing & Product Development, as required. Maintain the complaint records and filing system; prepare quarterly reports including payment to the CWB Ombudsman. Review emails and manage telephone calls for the VP, Marketing & Product Development. Administration and Co-ordination Responsible for all incoming and outgoing mail for the Marketing & Product Development Department and CDF. Act as one of two joint custodians of incoming CDF mail, recording deposit particulars as required. Maintain the Marketing & Product Development Department's diary file system, dispersing diary items as necessary. Preparation of the Marketing & Product Development Department cheque requisitions and administration of expenditures reporting. Assist in the mailing of CDF new client account letters and marketing collateral. Enter data for Equifax Reports for CDF, as required. Responsible for the Marketing & Product Development Department and CDF document filing including CDF reports. Act as a primary back-up for answering the Marketing & Product Development telephones (excludes CDF telephones). Maintain the Marketing & Product Development holiday schedule and attendance record. Make travel arrangements and reservations as requested. Corporate Marketing & Specialty Advertising Ensure that Premium Gift Program requests are entered into the Data Group Inventory system for distribution to branches. Audit and balance the monthly report and charge branches as warranted. Order and manage the inventory for Corporate Office donations and sponsorships. Responsible for the inventory counts and reporting of Premium Gift Program products. Coordinate Hole in One insurance for branches and Corporate Office. Assist in the co-ordination and tracking of Conferences, trade shows/exhibits participation and display requirements. Act as a back-up for the Community Investment administration assistant in reviewing emails from charities and groups/individuals requesting donations or sponsorship. Provide information regarding previous relationships with charities and arrange for payments or donations, and when necessary receive and deliver tickets to various events. Responsible for the payment of major donations as per Major Donation Commitment Summary.

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