Mail & File Clerk Required in Islamabad USAID Mission

Job Title:		Mail & File Clerk (USAID)
Announcment No:		09-313
Starting Date:		October 19, 2009
Closing Date:		October 31, 2009
Location:		Islamabad
Detail		SALARY: FSN-5 (Rs. 386,645 p.a. to Rs. 683,311 p.a.) BRIEF DESCRIPTION OF DUTIES: The Mail and File Clerk is located in the Executive Office, USAID/Pakistan, Islamabad. The primary purpose of the position is to perform centralized mail and file functions for the Mission in Islamabad. Under supervision, the Clerk maintains systems for control and distribution of all unclassified records and correspondence held in the Mission. The Clerk implements procedures for the receipt, control, processing, distribution, and dispatch of unclassified correspondence; provides a variety of correspondence processing and control, mail, pouch, fax, and cable receipt and dispatch; files management; and, reproduction and distribution services for the Mission. The Clerk participates in records maintenance, storage, retrieval and disposal functions for the Mission. QUALIFICATION REQUIRED: EDUCATION: Completion of secondary school is required. At least some college level education or technical training in administrative procedures or management is highly desirable. EXPERIENCE: Two to three years of experience in records and correspondence management or related clerical and/or office functions is required. LANGUAGE: Level 4 (fluent) English and Urdu, reading, writing and speaking, is required KNOWLEDGE: The work requires a good working knowledge of regulations on correspondence control and files management, and a good knowledge of mail handling instructions. Must have good general knowledge of the unclassified records maintained by international organization, and of the systems by which these records are kept. Must have a good general knowledge of the organization, functions, personnel, and practices of the activities to which service is provided. Familiarity with local practices, including secretarial and administrative practices, is required. A good working knowledge of GoP organization, and knowledge of basic office procedures, is expected. ABILITIES & SKILLS: The successful candidate must have good administrative abilities in order to organize and manage communications and records functions with some independence, and to coordinate work with others on the staff; must be able to use existing systems and procedures, and recommend improvements; and after training must be able to explain procedures and requirements for establishment, maintenance, and disposition of decentralized, project and working files.